Key Moments

No key moment for the moment...

Hotel reservation

Careful with hotel fraud: read these guidelines to book your hotel safely.

IMCAS is working with a trusted agency to provide speakers and delegates with the best accommodation options possible.

Important note: speakers with nights included in their grant policy must book their accommodation through their IMCAS speaker account. Specific instructions will be sent by the Scientific Department.

Book your accommodation through IMCAS to benefit from special negotiated prices in a selection of hotels close to the congress venue:

BOOK your congress accommodation

Should you have any additional inquiry, you may contact our official Travel Agent here:

Contact: BNETWORK HOUSING DEPARTMENT
Phone: +33158162010
Email: imcas@bnetwork.com
Website: https://bnetwork.com/

Do you need an invitation letter for a visa?

Guidelines

Request your letter of invitation

Invitation Letter for Visa / Guidelines

Depending on your nationality and the country in which the congress is being held, you may be required to obtain a visa in order to attend. Please contact the country embassy / consulate closest to your place of residence to verify the full requirements concerning visas.

You may apply for:

a Tourist Visa
or a Business Visa

We strongly suggest that you apply for a simple Tourist Visa, as applying for a Business Visa requires a number of supporting documents.

If, however, you wish to apply for a Business Visa, we can send you an Invitation Letter that will bear the stamp of the IMCAS HEAD OFFICE. You may also be required to provide additional supporting documents such as a hotel reservation. IMCAS is unable to provide you with any additional supporting documents, these are your responsibility.

To obtain your Invitation Letter please follow the process outlined below.

What is the procedure?

Register for the congress at least six weeks in advance (the delay for obtaining a visa varies according to the country).
Once your registration has been processed we will send you an invoice, take note of its number.
Fill in the request form not forgetting to include your invoice number in the appropriate field.
Your Invitation Letter will be sent to you by email within 3 working days.

FAQS

Q: Why have I not received my invoice number yet?
A: Once you have registered you will receive your invoice automatically. If you registered and haven't received it, please contact us to find out the status of your registration.

Q: Can I request an Invitation Letter without having my invoice number?
A: No, you must include your invoice number on the request form. Any demand which is missing any information will not be taken into account.

Q: I work for an exhibiting company and don’t have an individual invoice number for my registration. What do I do?
A: You must obtain the invoice number from your company that corresponds to their participation in the congress. Then follow the normal steps using this invoice number and filling in the additional information requested.

Q: I am a speaker of the conference and do not have an invoice number, what do I do?
A: In the space provided for the invoice number, please indicate "I have been invited as a speaker".

Q: I require more information about visa requirements
A: Please contact your local embassy/consulate to obtain the full visa details and country specific requirements depending on your nationality.

Q: My visa was not granted. Can I get a reimbursement?
A: Yes, you must send us the formal written answer from the Embassy or Consulate by email or fax. Once we have received the document, we will reimburse you the total amount you paid minus a 30 Euro administrative fee. Please note that we are unable to reimburse you if you do not supply us with an official document.

Personal data of the visa applicant

I fill the request for someone else and want to be updated on the status

Your registration informations

Nota: You must be registered to request a visa invitation letter.
Report below you invoice number. You can find it at the top right corner of your invoice (eg:I040495). Your invoice has been automatically sent to you upon payment of your registration.

If you are a member of an exhibiting company and do not have an individual invoice number corresponding to your registration. Please select the company that is inviting you below. Kindly make sure you have been registered by the company before.

Your passport

Date of issue

Date of expiry

Your passport copy

Please upload here the copy of your passport's page(s) that clearly state(s): passport number, date of issue, expiry date.

Nota:

Image Format: pdf, jpeg, png or gif
Upload max: 15MB

By submitting your request, you agree to accept our Privacy Policy.
In accordance with the Data Protection Act of 6 January 1978, our company needs this information in order to treat your request. You may exercise your right to access and correct this information by contacting us, at any time.

Venue & Getting There

Palais des Congrès de Paris

2 Place de la Porte Maillot, 75017 Paris (France)

40 min from Charles de Gaulles (CDG) airport 30min from Orly (ORY) airport

Getting there

Bus: Lines 82, 73, 43, 244, PC1, PC2, PC3.

Metro (subway): Line 1 (La Défense – Château de Vincennes), "Porte Maillot" station – Palais des Congrès exit.

RER suburban trains: Line C (Pontoise), "Neuilly – Porte Maillot" station – Palais des Congrès exit.

Car: Inner loop of the Paris ring road (périphérique intérieur) : Porte Maillot exit. Outer loop of the Paris ring road (périphérique extérieur) : Porte des Ternes exit. Underground parking (almost 1,700 parking spaces) with direct access to the Palais des Congrès.

SEE ON GOOGLE MAP

Tours & Travel